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Landlord compliance reminders for letting agents

Automatic reminders for gas safety checks, EICRs and EPCs across every managed property, so landlords stay compliant and your agency becomes the one they never want to leave.

VAULT 33|27 · Updated 12 November 2026 · 1 min read

Last checked: 12 November 2026. Rules summarised for England; other UK nations differ. Not legal advice.

Compliance is a retention tool

Landlords remember the agent who saved them from a missed certificate. Tracking every due date by hand across a portfolio is where mistakes happen. Automating it protects tenants, protects landlords and makes your agency hard to leave.

The dates that matter

Requirement The rule in brief Source
Gas safety check Every 12 months by a Gas Safe registered engineer; a copy of the record to existing tenants within 28 days and to new tenants before they move in; records kept for 2 years HSE
Electrical safety (EICR) Electrical installations inspected and tested at least every 5 years in privately rented homes GOV.UK
Energy performance (EPC) Minimum energy efficiency standards apply to most private lettings, with band E as the current minimum GOV.UK

What the system does

  1. One register of every property with each certificate, its date and its next due date.
  2. Reminders in good time to the landlord and your team, with escalation as the date approaches.
  3. Booking help: a link or a call request to book the inspection with your approved contractors.
  4. Records stored with proof that copies were served to tenants.
  5. A dashboard showing what is due, overdue and complete across the portfolio.

Why we built this

We run compliance businesses in London that coordinate EICRs, gas safety, fire door and EPC work for landlords and agents. This system is the one we use ourselves. See our work.

Next step

Book a free audit and we will show how this would run across your managed portfolio.

Sources

  1. HSE: Gas safety, landlords and letting agents
  2. GOV.UK: Electrical safety standards in the private rented sector
  3. GOV.UK: Domestic private rented property minimum energy efficiency standard

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