Industry
Real estate agencies
Systems for estate agencies: every portal, website and WhatsApp enquiry answered in minutes, buyers and tenants qualified, viewings booked and sellers kept informed.
VAULT 33|27 · Updated 12 November 2026 · 1 min read
How clients choose
Buyers and tenants enquire on portals, websites and messaging apps, often about several properties at once. Speed decides who gets the viewing. Sellers and landlords choose an agency based on how well it markets and how quickly it reports back.
Where enquiries leak
| Leak | What usually happens |
|---|---|
| Portal enquiries | Answered hours later, after competitors have booked the viewing |
| Unqualified leads | Agents spend time on people who cannot buy or rent |
| Viewing coordination | Back-and-forth messages to find a time |
| Valuation requests | The most valuable leads, sometimes treated like any other |
The system we build
| Part | What it does for you |
|---|---|
| AI enquiry handling | Answers property questions instantly, qualifies budget and timing, offers viewing times |
| CRM | Buyers, tenants, sellers and properties linked in one pipeline |
| Automation | Viewing confirmations, feedback requests and new-listing alerts |
| Local SEO | Visibility for valuation and agency searches in your areas |
| Owner dashboard | Enquiries, viewings, offers and instructions by source |
Every part is built in your name and connects to the rest, so you can start with one and add more later.
Handled with care
Property marketing must be accurate, and anti-money-laundering checks apply in many countries. Our assistants only use approved property information and never make promises about price or availability.
Markets and languages
We work in English across the UK, Ireland, the US, Canada, Australia, New Zealand and Europe, and in Serbian across Serbia, Montenegro, Bosnia and Herzegovina and Croatia. German and Russian follow.
Next step
The free audit looks at how your business captures, answers and follows up enquiries today, and shows exactly what we would build first.
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